Please Note: Zorganics Institute of Beauty and Wellness is not currently offering Distance Learning.

DUE TO CORONAVIRUS PANDEMIC, THE ONLINE DISTANCE LEARNING POLICY MAY BE DIFFERENT TO MEET SAFETY GUIDELINES ONLINE DISTANCE LEARNING STUDENT.

ACCOUNT LOG IN:

Each student will have a unique access code to log into the student's distance learning account. Students must not share this information or allow others to use or access a student's distance learning account.

DEVICE REQUIREMENTS:

Students must have access to the internet and devices that are capable of access to distance learning accounts such as iPad, table, laptop etc.…

ONLINE DISTANCE LEARNING HOURS:

The interaction with the instructor will be validated by measurable participation in clock hour through student’s hour report . Students are scheduled to complete 15 hours of theory and practical from a distance learning account per week or a total of 60 hours of online learning per month. Students may earn more than 60 hours of online learning per month for make up. The online hours will be rounded to the nearest quarter as this is a state’s requirement. Students will have from the 1st day to 12pm PST of the last day of each month to complete a total of 60 hours for the month through online learning. The theory sections are completed before the practicals sections. Students must complete the online and campus studies and in addition the practical residency, 3 days maximum of 30 hours per week as outlined in their enrollment agreement. The distance learning practicals applications will not be delivered online on live models. All practical applications on live models must be delivered while on campus. Once the month passes, and if the student's online hour report shows that the student has not completed the online hours of the month then the student will not earn the online hours for the month. For graduation date calculation purposes, the online hours of the month will be credited on the day a student is not scheduled to be on campus unless another situation is noted on the student file. For example: If a student’s online hour report shows the total hours a student spent for online activities this week is 9. 53 hours, the hour will be rounded up to 10 hours and this will be the hours posted to the student's attendance report. If a student’s online hours report shows the total hours a student spent for online activities this week are 16.75 hours, the hours will be posted to student’s attendance is 15 hours (Since a student is only allowed to earn a maximum of 15 hours of online learning per week.)

ASSESSMENTS & TESTS:

Once students are enrolled in a course, students are provided with learning objectives to complete the training. Zorganics Institute evaluates students' qualitative academic performance for each 10% of the distance education to answer questions showing that students understand the material, can complete the objectives and demonstrate practical knowledge. Upon completion of all curriculum requirements, the student must pass a comprehensive thoery and practical final exam to satisfy all graduation requirements as outlined in the enrollment agreement prior to graduation from the program.

ONLINE DISTANCE LEARNING HOUR TRANSCRIPT:

The unit of study hours that student earned as online learning will be showed on student’s transcript as distance education; The academic achievement earned via distance education may not be accepted for reciprocity or eligible for license in other states

TRANSFER STUDENTS

Recognition of Prior Training

Zorganics Institute recognizes that some prospective students may have completed prior training or gained experience in related field. To ensure that all students meet the required competencies for licensure and success in their chosen careers, the following policy outlines the process for evaluating and recognizing prior training.

Eligibility:

• Prior training or experience must be from a recognized and reputable institution or source.

• The content of the prior training must align with the curriculum and learning objectives of the program at Zorganics Institute.

• All prior training evaluations are subject to Washington State regulatory requirements.

A student who is enrolled in a program and wishes to switch to a different program must first drop from the current program. Then, that student may apply to enroll in another program, and start on a regular start date when an opening is available. Fees related to tuition, books and material and supplies may apply and financial aid/options eligibility may be affected.

ZORGANICS INSTITUTE does not recruit students already attending another school offering a similar program of study.

Exceptions may be made for Military Veterans who wish to transfer applicable hours, as required by law. Veteran applicants who wish to have their prior education and training reviewed for possible credit for any courses that they have taken in the past that may apply at ZORGANICS Institute should present appropriate materials, including transcripts or certifications, during the enrollment process.

Exceptions may be made for applicants wishing to transfer hours from an institution that is no longer in operation. This will be done on a case by case basis and documentation and practical tests may be required. Accrued hours expire after three years, according to the regulations of the State of Washington.

Students may request to change schedules within the same program. ZORGANICS Institute will transfer the student's completed hours from their original contracted program schedule towards the completion of the same program within a new schedule. Students transferring to a new schedule will begin at the same point at which they left with consideration to attendance and academic progress to date. Students are required to complete and sign a Transfer Form as an amendment to their contract. The Transfer Form includes the number of hours completed to date and credited towards the student's new program schedule.

Upon receipt of a signed Transfer Form, the student is withdrawn from their current program and re-enrolled in their new program schedule, per their Transfer Form. ZORGANICS INSTITUTE does not accept transfer hours from other institutions. Non-credit remedial courses, in completes, and repetitions have no effect upon the ZORGANICS Institute's Satisfactory Academic Progress.

As of this date of this catalog, ZORGANICS Institute does not require vaccinations for enrollment.

Anyone wishing to enroll in a program at ZORGANICS Institute must complete the Notice Regarding Conviction of a Crime. Providing false or incomplete information on this form may be grounds for non-enrollment, rescinding of acceptance, or expulsion.

A prior felony conviction may not preclude someone from enrollment, but additional information may be required. ZORGANICS Institute may not accept someone who would violate their conditions of release by being on campus.

A student who is on supervision related to their felony conviction should remain in compliance with their terms of supervision in order to remain in school. Neglecting to do so may result in suspension or termination. Contact information for Case Managers, Community Corrections Officers, or other individuals officially assigned for a student’s supervision should be provided to Zorganics Institute during the enrollment process so that staff members may act as third party/collateral contacts.

Zorganics institute is committed to educating students who can achieve licensure in Washington State. The Department of Licensing reserves the right to delay or deny licensure of anyone with a felony conviction, pending investigation. ZORGANICS Institute cannot influence the decision of the Department of Licensing nor is the Institute responsible for the decision of the Department of Licensing. Should an applicant have questions about licensure with a felony conviction, he/she should contact the Department of Licensing directly.

Certain types of felonies may limit a student’s eligibility for federal financial aid/ and other financial options. These include drug related felonies that occurred while a student received federal aid and sex offenses that led to involuntary civil commitment.

a) If a student is not accepted by the school, the student shall be entitled to a refund of all monies paid.

b) A student or legal guardian cancels the contract and demands his/her money back in writing within 3 business days of signing but prior to entering classes, but before instructor has began. In this case, the student is entitled to a refund of all monies paid to the school less an application fee and registration fee of

-Barber: $100

-Cosmetologist: $100

-Esthetician: $100

-Hair Design $100

-Instructor: $100

-Master Esthetician: $100

-Massage Therapy: $100

-Manicurist: $100

and processing fee $78, and enrollment fee $150 orientation fee of $300

• Cost of books and equipment become the property of the student upon receipt. The full cost of the books, materials and supplies are the student’s responsibility upon receipt. However, the student will receive a credit for any nondisbursed portion of student Books/material and supplies.

• If ZORGANICS Institute is permanently closed and instructions has begun or no longer offers instruction after a student has enrolled, the student shall be entitled to a pro-rata refund of tuition.

• If a Zorganics Institute cancels a course or program and ceases to offer instruction after students has enrolled and instruction has began the school shall at its options.

• Provide a pro rata refund for all students transferring to another institution based on hours accepted by the receing school; or a provide a full refund of all monies paid or

ii) Provide completion of the course and/or program; or

iii) Participate in a teach-out agreement; or

iv) Provide a full refund of money paid.

• All refunds shall be based on scheduled class hours, not hours attended. Refunds will be calculated based on the student’s last date of attendance.

• If the amount that the student has paid is more than the amount that the student owes for the time he/she has attended, then a refund will be made within 30 days. I

• If a student has received Title IV, the school will allocate the refund in the following order: Direct Loan Program, Federal Parent Loan for Undergraduate Study (PLUS), Federal Pell Grant,State Funding, any other Title IV assistance, other federal, state, institutional, or private assistance, to the student.

• If there is a balance due, the student is responsible for paying it.

Should a student withdraw or be terminated prior to graduation, an administrative fee of $150.00, will be charged. In case of a major illness or other life-altering circumstance, the Institute may make a settlement, which is reasonable and fair to both. This catalog complies with NACCAS policy. Collection procedures shall reflect ethical business practices. The name of the National Accrediting Commission of Career Arts and Sciences is not used in the institution’s refund policy nor in any of its collection efforts.

Collection correspondence regarding cancellation and settlement from the institution itself, banks, collection agencies, lawyers, or any other third parties representing the institution clearly acknowledges the existence of the Withdrawal and Settlement Policy. If promissory notes or contracts for tuition are sold or discounted to third parties, the third party must comply with the cancellation and settlement policy of the institution.

Definition of Satisfactory Academic Progress (SAP):

Students must satisfactorily complete a minimum number of hours (cumulative attendance percentage) toward their educational goals, must maintain a minimum grade average (cumulative grade average) based on time increments, and complete their program of study within 132% of the normal time frame of the program. This school defines its academic year as 900 hours and 30 weeks for cosmetologist, esthetician, barber, manicurist, instructor, massage therapy, master esthetician /all it's programs of study. A student’s SAP in a program is reviewed and evaluated to determine if a student is progressing toward graduation.

Policy:

Satisfactory Academic Progress measures a student’s progress in academics and attendance. ZORGANICS INSTITUTE satisfactory Academic Progress (SAP) Policy is consistently applied to all students enrolled in a specific NACCAS (National Accreditation Commission of Career Arts and Sciences) approved program and scheduled for a particular category of attendance (part-time, and full- time). The policy complies with the guidelines established by NACCAS and the federal regulations established by the U.S. Department of Education. ZORGANICS Institute has specific standards students are expected to achieve to maintain SAP in their programs of study and to assure student progress toward graduation within a maximum time frame of 132%.This policy outlines the criteria and procedures for the implementation of objective standards by which all future professionals shall be consistently evaluated to determine if they are making Satisfactory Academic Progress. The SAP policy is printed in the school catalog to ensure that all students receive a copy prior to enrollment. This policy applies to all students enrolled in the Barber, Cosmetologist, Massage Therapy, Esthetician, Manicurist, Master Esthetician, Hair Design and Instructor programs. This includes full-time or part-time students. A student must maintain SAP in both attendance and academics (theory and practical) for continued enrollment in this institute. This policy will be applied uniformly for all future professionals regardless of program, schedule or payment plan. Students receiving funds under any Federal Title IV financial aid assistance programs or State funding must maintain satisfactory progress in order to continue eligibility for such funds.

ZORGANICS Institute Satisfactory Academic Progress policies adhere to the regulations defined by the United States Department of Education, 34 CFR 668.34.

Each student is required to maintain a minimum grade point average of 76% (the “qualitative” average) and a minimum attendance percentage of 76% (the “quantitative” average). SAP will be calculated for each evaluation period as listed on the table below. The qualitative average is the average grade, as a percentage, that the student received for theory and practical work attempted from the student’s start date to the end of that evaluation period. The quantitative average (attendance percentage) is calculated by dividing the total number of hours completed by the student from their start date to the end of that evaluation period by the number of possible hours that the student could have completed according to their course and schedule. This applies to all students in all programs and schedules.

An approved leave of absence will suspend the evaluation period until the student returns. The student contract period and maximum time frame will be extended for the same number of days taken in the leave of absence. A student returning from leave of absence will return in the same progress status at which they left. Temporary interruptions in education in the form of approved and excused planned time off lasting 3 days or more, as indicated in the Attendance Policies, may also not impact the evaluation period.

Any student who withdraws from the institute during any evaluation period and then returns at a later time will enter the institute at the same progress status at which they left.

Measurement of Satisfactory Academic Progress:

GRADING:

Students are assigned theory study and a minimum number of practical experiences. Theory is evaluated after each chapter of study. Practical assignments are evaluated as completed. Practical skills are evaluated according to the text or taught procedures and performance standards established by the state licensing agency and set forth in the practical skills evaluation criteria. Students must maintain a cumulative grade average at a minimum of 76% (C grade average) in order to be considered for making SAP and pass a final written and practical exam to graduate. Students must make up failed or missed tests and incomplete assignments.

SATISFACTORY ACADEMIC PROGRESS REGARDING ACADEMIC PERFORMANCE: Qualitative factors determine academic performance using grades, and/or work projects completed, and/or comparable factors measured against the norm. The following factors are measured to determine academic progress in all ZORGANICS INSTITUTE approved programs:

● Written Test Grades

● Assigned Project Grades

● WorkBook assignment

● Practical Assessment

● Professionalism

Assigned work will be evaluated and graded according to the following scale:

● 76 and above -Satisfactory

● 75 % and below-Unsatisfactory

SAP MONITORING PERIODS:

Quantitatively, students are evaluated on attendance. A student must maintain an attendance rate no lower than 76%to be considered making SAP. In the case a negative SAP finding is due to absences because of mitigating circumstances such as death of a family member, illness, or injury, a student may appeal ZORGANICS INSTITUTE’s decision. If the student prevails upon appeal, the student is placed on probation and the student is considered to be making SAP. Evaluation and Determination of Satisfactory Academic Progress. One or two Satisfactory Academic Progress Evaluation Reports are given during the student's respective program. Satisfactory Academic Progress Reports include the student's cumulative grade average and rate of attendance. The first evaluation will occur no later than midpoint of the respective programs' scheduled hours. The second might occur at 3/4 point of the scheduled hours. It is not necessary to do a SAP at the completion of the program. All evaluations will be completed within seven (7) institute business days following the evaluation point. Students who meet minimum requirements are considered to be making Satisfactory Academic Progress until the next scheduled evaluation. Copies of evaluations are provided to the student if they are not making the SAP and will also remain on file.

Satisfactory Academic Progress is monitored at the end of each student’s evaluation period, based on the hours the student has attempted.

Course incompletes, repetitions, and Non-credit remedial courses, has no effect on the Zorganics Institute SAP standards and policy. For transfer students, SAP evaluation periods are based on scheduled, contracted hours.

SAP OUTCOMES:

If a student achieves SAP in both the Qualitative and Quantitative averages, then that student is considered passing until the next scheduled evaluation. If a student does not achieve SAP in either the Qualitative and Quantitative average, the student is considered to have failed SAP until the next scheduled evaluation. SAP evaluation results are delivered to students during the SAP evaluation period by the School Director or Assistant Director. The student will be notified of any evaluation that could impact eligibility for federal aid. Copies are kept in the student’s financial aid file and are available to the student by request.

PASSING:

A student who achieves satisfactory academic progress may remain eligible for Title IV financial aid for that evaluation period.

FAILING:

A student who does not achieve the minimum standards is no longer eligible for Title IV, HEA program funds, if applicable, unless the student is on warning or has prevailed upon appeal of the determination that has resulted in the status of probation.

Failing SAP, First Time: A student who fails SAP for the first time may be put on warning status. Students who receive this status will continue on this status until their next SAP evaluation period. The student may remain eligible for Title IV financial aid.

A student may re-establish Satisfactory Academic Progress by achieving 76% grade point average and an 76% attendance average by the next evaluation period. The Institute Director or Assistant Director will work with students to determine what action must be taken to achieve these goals. Options may include attending school on unscheduled days to attain additional hours or having additional tutoring or test-skill assistance.

Failing SAP, Second or Third Time: Should a student fail SAP for an additional time

WARNING:

Students who do not meet the minimum Satisfactory Academic Progress standards during an official evaluation period shall be placed on warning. During the warning period, a student is considered to be making satisfactory academic progress and will continue to be eligible for financial options if applicable. The student will be advised in writing that they are in warning along with the actions that are required to obtain Satisfactory Academic Progress by the next evaluation period. If at any time of the next official evaluation period (end of warning period), the student has still not met both the academic and attendance requirements, he or she may be placed on probation or may be deemed ineligible to receive funding.

PROBATION:

a) Students not making SAP at the point of withdrawal may apply for re-enrollment at ZORGANICS INSTITUTE and if accepted Students re-entering the institute will re-enter the same progress status as when they left.

b) The institute evaluates the student’s progress and determines that the student did not make satisfactory progress during the warning or previous evaluation period; and

c)The student prevails upon appeal of a negative progress determination prior to being placed on probation; and

d) The institution determines that satisfactory academic progress standards can be met by the end of the subsequent evaluation period.

This institution evaluates the student’s progress and determines that the student did not make satisfactory academic progress during the warning or previous evaluation period and the student prevails upon appeal of a negative progress determination prior to being placed on probation. This institution develops an academic plan for the student that, if followed, will ensure that the student is able to meet the institution’s satisfactory academic progress requirements by a specific point within the maximum time frame established for the individual student.

Students who fail to meet the minimum Satisfactory Academic Progress after a warning period, may be placed on probation and considered to be making satisfactory academic progress during the probation period, providing the student appeals the decision and the appeal is successful.

A request for leave of absence must be submitted in writing and must include the specific reason for the leave of absence and the student’s signature. A reason for “personal” will not be accepted. The request must be received in advance in writing of the commencement of the leave of absence, unless:

• Unforeseen circumstances prevent the student from requesting the leave of absence in advance; and

• The student must follow Zorganics Institute in in requesting LOA. The leave of absence must be requested within 14 calendar days of the last date of attendance. In this instance, the first day of the leave of absence will be the first day that the student is unable to attend school because of the related circumstances. The student must disclose reason for a Leave of Absence and the request must include the student's signature.

A student may request a Leave of Absence (LOA) for a maximum of one hundred eighty (180) calendar days, which must be first approved by the Institute director. A student who wishes to request a LOA must follow the requirements of this policy, or it can not be approved. The institute reserves the right to accept or deny any leave of absence request. Leaves of Absence are intended to be utilized for the purpose of covering extenuating or unforeseen circumstances beyond the student’s control and therefore, requests due to a desired vacation are not considered acceptable.

Acceptable circumstances for which an LOA may be granted include but may not be limited to: Financial or family emergencies, lack of child care, lack of transportation, debilitating injury or illness, death or serious illness in the student’s family, or other mitigating circumstances as determined by management.

1. If enrollment is temporarily interrupted for a leave of absence, the student will return to the institute in the same satisfactory academic progress status as prior to the leave of absence.

2. A leave of absence extends the student’s contract period and maximum time frame by the number of days taken in the leave of absence.

3. A student on an approved leave of absence will not incur any additional charges as a result of that LOA, and will not be included in the student’s cumulative attendance percentage calculation. For example if a student was on a leave of absence for 60 days, the contract period and maximum time frame will be extended for 60 days.

4. A student returning from leave will return under the same progress under which they left. If a student does not return from leave of absence, that student will be considered to have withdrawn from enrollment on their last date of attendance, in accordance with institute policies.

5. Any changes to a student’s contract period caused by a leave of absence will be confirmed by all necessary parties signing an addendum to the student’s enrollment agreement, detailing the change in contract period and reason for the change.

6. A leave of absence requested due to a student’s medically determinable condition will be approved for up to the maximum allowable number of days (180 calendar days in a 12-month period), upon receiving a recommendation from a doctor, in accordance with federal regulations for extenuating circumstances (i.e. pregnancy, surgery, etc.).

7. A student who is granted a leave of absence that meets the criteria in this policy will not be considered to have withdrawn from their enrollment, and no refund calculations will be required at that time.

If a leave of absence is granted to a student by ZORGANICS Institute prior to receiving a request which fulfills the guidelines in this policy, the reason for the decision will be documented in the student’s file, and the required written request will be collected from the student at the closest available date. In this case, the approved leave of absence will be scheduled to begin on the first date the student was unable to attend based on the extenuating or unforeseen circumstances documented.

A personal leave of absence may not be granted to any student who is still in phase 1 or who has been enrolled for fewer than 30 days. Should a student need to leave school this early in their education, this student may be required to withdraw. Withdrawn students may apply for reinstatement at a later date in accordance with institute policies. If a medical leave of absence is approved during phase 1, the student may be asked to repeat Phase 1 upon returning from the leave of absence. Leaves of absence may not be granted to students enrolled in the Master Esthetician program prior to or during. Due to the nature of the course work, it is important the students in this program remain on schedule.

If the student takes an unapproved leave of absence, student will be considered to have withdrawn from enrollment. Refunds will be calculated depending on whether the institution takes attendance.

1. Institution requiring attendance - The student's withdrawal date for the purpose of calculating a refund will be the student's last date of attendance.

2. Institutions not requiring attendance - The student's withdrawal date for the purpose of calculating a refund will be the date the student began the LOA.

ZORGANICS Institute expects all students to attend classes at their scheduled times. Training demands the same work ethics required by employers and the self-employed. Students must maintain a cumulative average attendance level of at least 76%. While “make-up time” is limited to only a very few special circumstances, students should keep in mind that there is time built into every student agreement that allows for the occasional missed day.

ZORGANICS Institute expects students to be punctual and prepared to begin class on time. The student is required to clock in and out in order to receive hours for the day. The student must be in uniform to clock in upon arrival and is expected to physically be in his or her classroom or student salon and spa assignment prior to its start time. After the student is dismissed by his or her educator at the end of the day, the student is required to clock out at the time clock. Students will not earn hours for periods in which they do not both clock in and out. Exceptions to this rule may occur at the discretion of Institute Management.Each student is required to use the time clock system in a responsible manner. The standard time clock thumbprint scanning is used for attendance records. It is the student responsibility to ensure through proper use of time clock as well as communication with the records department or management, that each clock entry accurately reflects their attendance hours.

As required by Washington state law (WAC 308-20-040) ZORGANICS Institute measures student time in quarter hour increments. Students must clock in and out according to ZORGANICS Institute policies, and all hours will be recorded in quarter hour increments.

1. Students are required to clock out whenever leaving campus or taking breaks and should clock back in only upon their return to training. Hours are only creditable to students when under supervision by their instructor.

2. Students are not permitted to perform any personal activity while clocked in—including but not limited to: Eating lunch, making phone calls, playing games that are not school related, or any other activity which is not directly involved in their training.

3 .Clocking hours while not under supervision of an instructor is considered “time clock fraud”. If ZORGANICS Institute management discovers that a student has willingly clocked hours that are not creditable, that student may be suspended or expelled as a result.

4. If a student needs to leave the ZORGANIC Institute campus for any reason other than their scheduled breaks, they must first be released by their instructor or the Institute Director, and notify the front desk.

5. Our time clock utilizes a fingerprint scanning system to record entries. If a student finds that their fingerprint is not being accepted by the scanner after multiple tries, it should be immediately reported to their instructor and communicated to the administrative department.

6. Adjustments to Clock Entries: Students who wish to report a time clock discrepancy should either contact the institute director, or fill out a “Time Clock Adjustment Request” using the log at the front desk. However, students are advised that a consistent failure to properly record their time will result in disciplinary action.

1. All student lunches are scheduled as half-hour (30 minutes) lunch periods. Students must always clock out at the beginning of their lunch period, and clock back in upon returning from lunch.

2. Lunch breaks are not optional, meaning all students who are scheduled for a lunch period MUST clock out for a 30 minute lunch, regardless of how the student utilizes those 30 minutes.

3. In the event that a student cannot complete a scheduled service in time for their scheduled lunch period, that student will be required to take their lunch immediately after that appointment is completed. If not possible refer to the compensation time policy.

1. Compensation time may be granted to a student who is unable to take their lunch period, or is unable to leave at their normal scheduled time, when it is specifically due to performing a client service.

2. In order to receive compensation time, students should immediately report the need for comp time to their instructor during the same day that compensation time was earned. All compensation time must be approved by the instructor before it can be considered valid.

3. A student who is granted compensation time will be scheduled for an early departure, either on the same day or next scheduled day. The time of that early departure depends on the amount of time being compensated for.

For Example:- approved compensation time for a missed lunch period will result in the student being scheduled to leave 30 minutes early.

Reporting absences is required for any and all absences, whether a student is absent for a full day or partial day, and the absence must be reported in advance. Any absence which is not reported using one of the methods listed below is considered unreported. Unreported absences may result in disciplinary action. Absentee fees can be incurred whether an absence is reported or unreported.

ZORGANICS Institute is a clock-hour institution which expects all students to be in attendance according to their schedule, as will be expected of them when they enter their chosen field of employment. Students are also charged for absences which are not covered by a documented circumstance.

However, we also understand that regardless of a student’s efforts to be in attendance, students may sometimes be absent for an unforeseen or personal circumstance that they cannot provide documentation for. For this reason, a safety net is provided to students in the form of “No-Charge Hours”.

Each student begins their enrollment with five (5) days’ worth of No-Charge Hours, to be determined according to the amount of hours scheduled for that student each day. No charge hours are automatically applied in increments of 15 minutes, to negate absence fees when the student would otherwise be charged.

1. For security reasons, students are only authorized to enter or exit the school through the Student Entrance. Students MAY NOT enter or exit the building through the front door of the school or the security door in the Administration building, unless specifically authorized by staff, or while visiting outside of scheduled hours. Students found to be using these entrances without authorization may be issued an infraction.

2. Tobacco and/or electronic cigarette use of any kind is STRICTLY PROHIBITED anywhere on the school campus, including the parking lot and sidewalks surrounding the campus. Use of such products on campus may result in immediate suspension.

3. Recording of Conversations on School Grounds: Pursuant to Washington State Law RCW 9.73.030, it is illegal for any person to intercept or record any private communications unless all parties involved provide consent. It is expressly implied herein that no ZORGANICS Institute staff member provides verbal or written consent to be recorded. Therefore, without express consent, it is illegal to record any conversation or record video anywhere on the ZORGANICS INSTITUTE campus. Types of communications which apply include: In-person conversations, telephone calls, electronic communications, as well as communications utilizing a device of any sort (electronic or otherwise) which is designed to record and/or transmit said communication, regardless of how the device is operated.

4. Cell Phone Policy: To ensure the privacy of our students, faculty, staff, and clients, cell phone use is prohibited in the classrooms, bathrooms, and hallways during scheduled class time, clinic, and makeup hours unless otherwise authorized by an instructor.

1. Students may use their cell phones for personal use during break periods or lunch, but must clock out and exit the building, unless otherwise allowed by an instructor for an educational purpose

2. Text messaging or emailing is not allowed during class time. Students may NOT use their cell phones on the clinic floor or within view of clients at any time.

3. An instructor or staff member reserves the right to remove any personal electronic devices that cause an interruption, distraction, and/or invade the privacy of others.

4. In extenuating circumstances (i.e. sick family member or child, important and necessary phone call, etc.), a student shall communicate with her/his instructor prior to class to start her/his need to keep phone on and in her/his possession.

5. The school does not provide a telephone for student use. In an emergency whereby a student must be reached by an outside party, the party may phone the school at 360.318-6411

6.The school will not verify to any outside party a student’s status or verify whether or not they are in attendance without written permission by the student unless a student’s health and safety are in question.

7.The school is not responsible for lost or stolen student equipment or personal property. Lockers are provided to students for the purpose of securing their personal property, and should be kept locked at all times. Please inform friends and family members of this policy

8. All packages, bags and purses are subject to searches at any time it is deemed necessary.

9.The school requires that all areas be maintained in a clean and sanitary way. Students are required to perform sanitation duties on a regular rotating basis, which are overseen and confirmed by instructors.

10.The parking lot is not to be used as a break area—students should avoid congregating in the parking lot at all times.

11. A zero tolerance policy is observed in regard to weapons and/or theft of any kind. Any objects that could be used in such a way as to harm or threaten others may be considered weapons, depending upon the circumstances.

12. Students with weapons and/or stolen property in their possession may be suspended or expelled as a result.

13. Students must have instant hand sanitizer at their clinic station at all times. students must hand in all financial aid paperwork on time to the Financial Aid Director or they may be suspended until the paperwork is completed.

14. Students may be sent home for the day (suspended) for the following reasons:

a. Disruptive or aggressive behavior;

b. Refusal to follow directions given by staff or otherwise being combative (“Insubordination”)

c. Refusing to take a client;

d. Taking unauthorized breaks;

e. Failure to meet student appearance guidelines, or;

f. Any continuous or severe policy violations which cause a disruption to the learning environment, or cause harm to the business, according to the discretion of staff.

Zorganics Institute offers students the opportunity to participate in internship programs determined by the Director and which does not exceed 10% of the total program clock hours. Prior to entering into the internship phase students must have passed all unit tests and academic finals, maintained attendance at or above76%, satisfied all financial obligations including any fees and/or approved by the Director prior to entering into an approved contract with a salon/shop. All state mandated requirements regarding internships are required prior to accepting the documented clock hours through the internship program.

Zorganics Institute is committed to providing a learning environment in which students and instructors attend together to ensure theory and practical hands - on skills are comprehend and attained in a timely manner. All students and instructors must be in attendance according to the classroom and clinic floor schedule. In the event an instructor is not able to attend to a student, the instructor should notify the institute director and the Institute director will attend to the student.

Only those classroom (theory) / clinic floor (practical) hours of instructions a student is given under the direct supervision of an instructor/substitute teacher will be counted as credible hours and recorded on the student’s monthly report (day sheet).

All theory and practical studies attended and services provided by students must be supervised at all times by instructors or substitute teachers while on campus.

Students must follow the schedule for theory (8am - 12 pm) and practical ( 1pm - 6pm) studies in order to earn the full credit hours on that day.

Students will be credited course hours only when they follow and attend the classroom /clinic floor hours as scheduled while on campus. If a student does not attend a theory or practical lesson while on campus, the student will be marked as absent from class.

Students must notify the school before the start of class in the absence to be excused. If a student is absent from class and the absent was not previously excused. Example for excused absences includes:- sickness, death in the family, accident, or jury duties, the student will be charged for unexcused absences. The fee for unexcused absences is thirty dollars ($30) per hour for the instructor to repeat instruction of the lesson. This amount must be paid before the student can attend to make-up for the missed lesson.

Per the signed contract agreement, when a student exceeds the contracted hours (maximum time frame); the student will be charged an over exit fee for $30 an hour. A student who violates this policy will be considered disruptive and insubordinate. The student might be suspended for a maximum of two weeks. If the student is suspended, the student must present to the Institute director in writing (a minimum of 275 words) an acknowledgment and explanation of how the policy was violated. In the acknowledgment, the student will need to assure the Institute director the reasons leading to the violation have been resolved and such violation will not occur again in the future.

Health, beauty and wellness are an important part of the estheticians, cosmetologist, manicurist and massage therapy, barber, master Esthetician, Hair Design and instructor programs.

Use of drugs or alcohol or being under the influence of these substances is strictly prohibited and basis for immediate dismissal. Substance abuse has many physical, psychological, and behavioral symptoms and side effects. Drug and alcohol addiction affects not only the user but also the user’s family and friends. Addiction and substance abuse can also affect the work environment and potential for professional success. ZORGANICS Institute is supportive of students who pursue professional support and treatment for drug and/or alcohol abuse and addiction.

Professional resources can be found in the ZORGANICS institute Campus Safety Handbook. ZORGANICS Institute prohibits the unlawful possession, use, or distribution of drugs and alcohol by students and employees on the school’s property, or a part of the school’s activities. The ZORGANICS Institute will abide by all local, state, or federal laws governing the unlawful possession, use, or distribution of illicit drugs and alcohol.

A student who shows signs of impairment or substance abuse may be required to do an observed drug test within the hour. The cost of the test will be at the student’s expense ($50-$100). If the result of the test confirms alcohol intoxication, or any amount of marijuana, amphetamines, cocaine, opiates, hallucinogens, intoxication inhalants or any other drug which is federally illegal or is not proven to be prescribed to the student, a substance abuse counseling program may be required before the student can return to the school.

In the case of prescription drugs, due to reasons of safety, ZORGANICS Institute maintains the right to evaluate whether or not the student’s condition is appropriate for training, regardless of physician’s release. As in any case where a potential risk to safety is determined by staff, students whose prescriptions are clearly impairing them may be temporarily restricted from practical training or sent home for the day.

Students who may be expelled from their course for any action or conduct in which, according to the discretion of management is disruptive to the school environment or otherwise reflects in any unfavorable way upon the institution.

Students who are expelled for conduct violations will not be allowed to re-enroll unless the institute Administration can be assured that the issue which resulted in the expulsion has been and will remain corrected.

The reasons for dismissal may include, but are not limited to, the following situations/behaviors: but is not limited to:

- habitual absenteeism, repeated insubordination, repeated appearance violations, five or more consecutive unreported absences, repeatedly hazardous practical performance, highly disruptive or aggressive behavior, harassment of students or staff, not following instructions for service procedure, making threats of any kind toward students or staff, making defamatory statements about the business in a public setting, alcohol possession or consumption on campus, gossiping, substance-induced intoxication of any kind on campus, possession or use of illegal substances, not wearing a facial mask during covid-19, consistent emotional instability which results in disruption to the course delivery, possession of weapons or stolen property, and other extreme or repeated policy violations.

● 30 days consecutive days of absence

● Failure to meet satisfactory progress standards and/or requirements and standards outlined by the Institute

● Failure to return from a leave of absence on or prior to the scheduled return date

● Failure to successfully progress though the program according to the standards set forth in the maximum time frame policy

● Violation(s) of the law or unlawful acts while on Institute property and/or Institute-sponsored events or violations of the Institute’s rules and regulations including, but not limited to, those listed in the conduct section of this catalog.

● Failure to make payment according to enrollment agreement, addendum(s), payment agreement, and/or other financial agreements with Zorganics Institute.

Other violations of rules and/or regulations of the Institute as deemed necessary and for the good of the Institute or as otherwise deemed appropriate by Institute Management.

The rules of conduct as outlined in this catalog also apply to social networking activity. Zorganics Institute students are expected to conduct themselves in a professional manner, as they will be expected to be when entering the professional world. Students are expected to show respect for the school, its employees, its ownership, fellow students, clients, guests, vendors and all competitors at all times no exception.

The institute and its students must be committed to standing as an example of the best industry practices in social networking by being responsible citizens and community members, by listening and responding to feedback, and by always communicating in a courteous and professional manner.

Behavior and content that may be deemed disrespectful, dishonest, offensive, harassing or otherwise damaging to the school’s interests or reputation is not permitted. The use of social media on company time for personal purposes is prohibited. Pictures, video recording, and audio recording on campus are also prohibited without prior approval and supervision by the management of the school.

ZORGANICS Institute employees maintain the right to monitor any student activity in social networks which references the school. Violation of these guidelines will result in disciplinary action and may include expulsion.

Non-Discrimination Policy/Equal Opportunity Statement:

ZORGANICS Institute does not discriminate and expressly prohibits any form of student or staff harassment based on ethnic origin, race, color, religion, sex, national origin, age, handicap or status as a military veteran. This policy applies to all aspects of operation including but not limited to educational opportunity, admissions and/or employment opportunities and benefits pursuant to the requirements of Title IX of the Educational Amendments of 1972, Public Law 92-318; the Rehabilitation Act of 1973, section 504, Public Law 93-112 and Title III of the Americans with Disabilities Act of 1990.

Family Educational Rights and Privacy Act of 1974:

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all institutions that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends an institution beyond the high school level. Students to whom the rights have transferred are "eligible students." Parents or eligible students have the right to inspect and review the student's education records maintained by the institution. Institutions are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. The Institute will charge a fee of $10 for copies. Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the institute still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

The Institute must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

- School officials with legitimate educational interest;

- Other schools to which a student is transferring;

- Specified officials for audit or evaluation purposes;

- Appropriate parties in connection with financial aid to a student;

- Organizations conducting certain studies for or on behalf of the school;

- Accrediting organizations;

- To comply with a judicial order or lawfully issued subpoena;

- Appropriate officials in cases of health and safety emergencies; and

- State and local authorities, within a juvenile justice system, pursuant to specific State law.

The institute may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, the Institute will inform parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them.The Institute notifies parents and eligible students of their rights under FERPA. If a student wishes to see his/her records, he/she should contact the school for the procedure to follow. Any questions under this act should be the office at (360) 392-8243.

Zorganics Institute reserves the right to publish honors and awards received by students on public media in compliance with FERPA.

Cost

Tuition: $8890.00 Materials & Supplies, Taxes: $2985 Books: $700.00 Orientation Fee: $300.00 TOTAL: $12,985 NOTE: ZORGANICS Institute does not offer on-campus housing. The total cost of attendance which includes expenses outside of tuition and fees. ​ *Payment Plan Available *Scholarship *Private School Loans